Dimension 27.2. Timing, coverage and data requirements

Time period Coverage Data requirements/calculation Data sources

At time of assessment, covering the preceding fiscal year

CG
  • Frequency of reconciliation of suspense accounts.
  • Number of days from end of reconciled period to date of reconciliation is completed for suspense accounts

 

  • Treasury.

  • Accountant general.

  • SAI.

  • Central bank

Dimension 27.3. Advance accounts

DIMENSION MEASUREMENT GUIDANCE

27.3:1. This dimension assesses the extent to which advance accounts are reconciled and cleared. Advances cover amounts paid to vendors under public procurement contracts as well as travel advances and operational imprests.

In the case of public procurement contracts, clearing timelines will be compliant with contractual arrangements. Other clearing processes will follow national regulations.

27.3:2. Operational imprests include transfers for de- concentrated operations to decentralized agencies, extrabudgetary units, and subnational governments for expenditure undertaken on behalf of BCG and subject to detailed accounting and reporting to BCG

but not block grants/subsidies.

27.3:3. This dimension does not cover intergovernmental transfers even though these may be called ‘advances’. Transfers to subnational governments are dealt with under PI-7.

27.3:4. Complete, accurate, reliable, and timely information is essential to support the internal controls system. Information relevant to assessment of this dimension is produced by many information systems, encompassing people, processes, data, and IT. Those elements are dealt with under PI-23 for payroll and PI-25 for commitments and payments of non-salary expenditure.

27.3:5. When there are no advance accounts, this dimension is NA.

 

Dimension 27.3. Scoring

Score Minimum requirements for scores

A

Reconciliation of advance accounts takes place at least monthly, within a month from the end of each

month. All advance accounts are cleared in a timely way.

B

Reconciliation of advance accounts takes place at least quarterly within two months from the end of

each quarter. Most advance accounts are cleared in a timely way.

C

Reconciliation of advance accounts takes place annually, within two months from the end of the year.

Advance accounts may frequently be cleared with delay

D Performance is less than required for a C score

 

Dimension 27.3. Timing, coverage and data requirements

Time period Coverage Data requirements/calculation Data sources

At time of

assessment,

covering the

preceding

fiscal year

BCG
  • Nature of advance accounts.

  • Frequency and timeliness of reconciliation of

    advance accounts.

  • Timeliness of clearance of advances

 

  • Treasury.

  • Accountant general.

  • SAI.

  • Central bank

| Pillar Six: Accounting and Reporting